Description:
Reporting to the Manager, Program Integration, the Project Controls Coordinator plays a pivotal role in providing essential project and cost controls support for the ongoing Workplace and Real Estate Capital Program. This dynamic position involves close collaboration with Program Integration, Business Opportunity Managers, and Project Managers to ensure seamless planning and execution of requests and projects in alignment with overarching goals and priorities.

* Schedule and participate in project meetings, meticulously recording meeting minutes and ensuring timely completion of pre/post meeting deliverables and action items.
* Administer the permit process as required, providing support for logistics to ensure seamless project operations.
* Assist in the onboarding of new project team members.
* Contribute to the creation of project status communications, delivering updates to multiple stakeholders through both written and oral channels.
* Support regular look-backs and forward looks, actively participating in continuous improvement initiatives to apply learnings to future projects and work plans.
* Support the transition of project activities to Execution teams as part of project closeout.
* Organize, attend, and participate in assurance activities and stakeholder meetings, including diligent tracking of engagement.
* Assess project risks and issues, providing effective solutions and ensuring stakeholder views are managed toward optimal outcomes.
* Develop and maintain a project management calendar, ensuring the fulfillment of each goal and objective.
* Provide critical assessment of all budgets and cost projections, collaborating closely with the Project Controls team to ensure financial accuracy.
* Work with the Records Management team to establish, implement, and maintain document control procedures.
* Provide document control and knowledge management services, ensuring adherence to project frameworks and appropriate documentation.
* Work with project teams to manage change orders.
* Maintain communication logs, decision logs, and project fact sheets throughout the course of projects.
* Maintain issue and risk logs to support management and project streams, capturing and tracking mitigation strategies.
* Work effectively and collaboratively with all project streams to ensure successful project completion.
* Anticipate problems, identify trends, and work with project team members to resolve issues and challenges.
* Initiate and implement continual improvement and best practices, participating in regular look-backs/forward looks to ensure learnings are applied appropriately to future work plans.
Competencies

* Open-minded and inspires the same in others
* Demonstrates an openness and honesty in working relationships
* Effective multitasking abilities and thrives in a fast-paced, highly productive team environment
* Supportive of team members and other relationships to build trust and commitment across teams
* Maintains a conscious balance between work and personal life
* Logical and progressive in thinking - highly organized and methodic to approach

Qualifications
* Education level, certifications, licenses - i.e. PEng, Steam Ticket etc.
* Knowledge of job or industry specific practices or processes; critical/unique skills/knowledge
* Experience directly applicable to the position

Technical skills required:

* University or Technical School Graduate
* Must be legally entitled to work in Canada.
* 7 years of major oil & gas industry project experience from early stage development planning through construction
* 5 years of experience scheduling with Microsoft Project and Primavera P6
* Experience working on commercial construction projects
* Experience in Mechanical and Engineering support as it relates to commercial construction
* Ability to read and interpret drawings and participate in drawing reviews
* Experience with Document Control practices and procedures
* Experience assisting in the evaluation of RFP's, tender bids
* Familiar with procurement processes
* Familiar with the construction change order process
* Familiar with building regulations and safety codes, safety processes and procedures
* Ability to participate in building site reviews
* Strong communication skill, both written and oral
* Experience with MS Project
* Experience with SharePoint
* Working knowledge of SAP is an asset Qualification Assessment Must Have Experience in planning & scheduling
and 5 years Experience working in Major Construction Projects
and 3 years Experience in Oil & Gas sector
and 7 years
About Petroplan

Petroplan is the trusted, specialist global Talent Solutions partner of choice for employers and professionals in the Energy sector. Since 1976, Petroplan has been here to help people like you make the most of the opportunities available and find the best fit for you as an individual.

Over 10,000 placements in more than 55 countries for over 550 clients across 65 disciplines.

In an industry where skilled and experienced professionals are increasingly sought after resource, we appreciate the true value of what you have to offer. What's more, we understand that different things are important to different people in today's world of work - it's about making exactly the right connections for you as an individual.

Our reputation for contractor and candidate care, understanding what makes you tick, and finding you the best match is second-to-none. We understand the industry inside-out and seek to understand YOU and your motivations in the same way. We take the time to evaluate your individual strengths, understand the most important things to you, and establish exactly what you're looking for from your next role.