Airswift is working with one of our major Oil and Gas clients to find a Project Controls Coordinator to join their team on a 11-month contract in Calgary. This position will play a pivotal role in providing essential project and cost controls support for the ongoing Workplace and Real Estate Capital Program. This dynamic position involves close collaboration with Program Integration, Business Opportunity Managers, and Project Managers to ensure seamless planning and execution of requests and projects in alignment with overarching goals and priorities.

Responsibilities:

• Schedule and participate in project meetings, meticulously recording meeting minutes and ensuring timely completion of pre/post meeting deliverables and action items.
• Administer the permit process as required, providing support for logistics to ensure seamless project operations.
• Assist in the onboarding of new project team members.
• Contribute to the creation of project status communications, delivering updates to multiple stakeholders through both written and oral channels.
• Support regular look-backs and forward looks, actively participating in continuous improvement initiatives to apply learnings to future projects and work plans.
• Support the transition of project activities to Execution teams as part of project closeout.
• Organize, attend, and participate in assurance activities and stakeholder meetings, including diligent tracking of engagement.
• Assess project risks and issues, providing effective solutions and ensuring stakeholder views are managed toward optimal outcomes.
• Develop and maintain a project management calendar, ensuring the fulfillment of each goal and objective.
• Provide critical assessment of all budgets and cost projections, collaborating closely with the Project Controls team to ensure financial accuracy.
• Work with the Records Management team to establish, implement, and maintain document control procedures.
• Provide document control and knowledge management services, ensuring adherence to project frameworks and appropriate documentation.
• Work with project teams to manage change orders.
• Maintain communication logs, decision logs, and project fact sheets throughout the course of projects.
• Maintain issue and risk logs to support management and project streams, capturing and tracking mitigation strategies.
• Work effectively and collaboratively with all project streams to ensure successful project completion.
• Anticipate problems, identify trends, and work with project team members to resolve issues and challenges.
• Initiate and implement continual improvement and best practices, participating in regular look-backs/forward looks to ensure learnings are applied appropriately to future work plans.

Technical skills required:

• University or Technical School Graduate
• Must be legally entitled to work in Canada.
• 7+ years of major oil & gas industry project experience from early-stage development planning through construction
• 5+ years of experience scheduling with Microsoft Project and Primavera P6
• Experience working on commercial construction projects
• Experience in Mechanical and Engineering support as it relates to commercial construction
• Ability to read and interpret drawings and participate in drawing reviews
• Experience with Document Control practices and procedures
• Experience assisting in the evaluation of RFPs, tender bids
• Familiar with procurement processes
• Familiar with the construction change order process
• Familiar with building regulations and safety codes, safety processes, and procedures
• Ability to participate in building site reviews
• Experience with MS Project
• Experience with SharePoint
• Working knowledge of SAP is an asset