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Document Control Specialist
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a month ago
Posted date
a month ago
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About you: Join us. Unleash your energy within.
If you have world-class ambitions to reach the stars while keeping your feet on the ground, we're the team for you. We've created a new breed of company - future-focused with reimagined ambition across all disciplines within the energy sector.

We love people who know their own potential and are not afraid to use it. We know that together, we're far more than the sum of our parts. So, we celebrate people who want to grow and develop as we work together on some of the largest projects on the energy world stage.
Our purpose and beliefs: As Kent, we're tackling the greatest challenge of our time - to bring our world the energy it needs in the most responsible way ever imagined.

It's the energy of every member of our team driven by our beliefs that is making this happen. Whatever our skill, our language, or our culture. These beliefs define and direct us every day to be the very best - for ourselves, our clients, our key stakeholders, the communities we operate in and the planet:

We PLAY BIG
We thrive on EMOTIONAL AGILITY
We are FANATICAL ABOUT PERFORMANCE
We are built on INFINITE THINKING

Read more about the Purpose, Beliefs and Guiding Principles that drive us: https://kentplc.com/who-we-are/purpose-beliefs
Our vision for Diversity, Inclusion and Belonging: We recognise that diversity & inclusion are catalysts for success. We're heightening awareness on the benefits of people diversity, diversity of experiences and diversity of our perspectives. Creating a culture of inclusivity where all employees feel a sense of belonging.

Our combined energy is fueled by different nationalities, across 6 continents and 24 countries. Our commitment is to celebrate character - no matter what ethnic background, gender, age, religion, identity, or disability.

About the job:
Kent is looking for a Document Control Specialist to be based in Clear Lake, TX.

You will play a key role in ensuring quality, integrity, traceability and compliance of project documentation.

You will be responsible for following and enforcing the established policies, standards, procedures and guidelines to meet the document control requirements. You will work with the subject matter experts and multidisciplinary teams on client side to ensure compliant and efficient use of the client's Electronic Document Management Systems (EDMS).
You will coordinate, track and manage overall document registration, distribution, reviews and expedite tasks to meet target completion dates. Skills and Responsibilities:
  • Responsible for overall management of controlled documents within the projects.
  • Perform document control functions within the Electronic Document Management System.
  • Supports users with training, first level support and Document Control requests for processing of documentation.
  • Help identify gaps and opportunities to improve current documentation methods.
  • Perform document quality assurance audits on incoming and outgoing documentation.
  • Manage registers and trackers, provide metrics and status reports to team members.
  • Structure, check and compile final deliverables, ensure requirements are met.
  • Investigates and responds to corrective actions related to all Document Control functions.


In addition to the responsibilities listed herein, the employee may be required to perform other ad-hoc tasks as needed or directed by the supervisor or management. These tasks will be within the reasonable scope of the employee's skills, capabilities, and role within the organization. The intent of this provision is to allow for flexibility and adaptability in meeting the dynamic needs of the organization, ensuring that operational requirements can be met efficiently. All such tasks will be assigned considering the employee's current workload and with respect to their professional development.
Your knowledge/skills, education, and experience: Knowledge/ Qualification/ Training/ Certification:
  • High school diploma or GED equivalency is required, some college preferred.
  • Minimum 8 years' relevant experience in a Document Control role.
  • Relevant experience in the use of Electronic Document Management Systems, processes and best practices required.
  • Relevant experience working with engineering and project management documentation on capital projects required.
  • Good working knowledge of types of engineering drawings and technical documentation.

Communication:
  • Ensures effective communication and coordination with the project teams, engineering contractors and other stakeholders.
  • Strong verbal and written communication skills.
Behavior/ Core Competencies:
  • Solid analytical, problem solving and interpersonal skills.
  • Must be able to complete assigned tasks independently with minimal instruction and have the initiative to obtain guidance on new assignments when needed.
  • Effective time management to support the ability to deliver within strict timelines.
  • Collaborative team player with strong interpersonal skills.
  • Documentum, Core for Capital Projects (CCP) and SharePoint experience preferred.
  • Proficiency in Microsoft applications; familiar with Adobe, Brava.

HSSEQ:
The Employee shall observe the Health, Safety, Sustainability, Environment and Quality rules of the Company; it's clients and the governing authorities of the host country.
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JOB SUMMARY
Document Control Specialist
Clear Lake
a month ago
N/A
Full-time