Context & Environment

Organizational: many internal and external stakeholders to deal with within TSA, the subsidiaries and the Group.
Challenge: co-ordinating between geographically dispersed resources based in France, India, South Africa and NBLS countries

Activities

As IS Project Manager, you will be responsible for the following activities:

Project Management

Project management according to IS Project Methodology, including project categorisation, identification of risks and mitigation thereof, compliance to groups standards and ability to manage projects (sometimes complex projects) across all phases (inclusive of business case/requirements, specifications and other project documentation).

To schedule and facilitate project workshops with all relevant stakeholders, from project kick off meeting to reviewing the learnings/evaluation of completed projects.

To facilitate Risk management workshops with all required stakeholders and to mitigate the risks accordingly for every project.

To review with key stakeholders, the requirements for business continuity as part of every project.

Management of project budget with relevant reporting on status and final commitments on spend

To realise validated projects in time, within budget, scope, and according to Total Group standards.

Successful implementation and signoff of project by users and other relevant stakeholders i.e. project sponsor

Use of relevant templates and documentation to ensure accurate and, consistent communication

Accurate reporting and document storage using Project Portfolio Office (PPO) tool (i.e. project specific KPI's, and related commitments)

Meeting PPO governance requirements in terms of artefacts loaded as per the project (governance) type

Co-ordination of project resources (internal and external), including necessary reporting as required.

Management and communication of issues, and coordination of related activities

Identification, rating and communication of risks and providing suitable risk mitigations

Management and control of project scope changes to schedule, scope and cost ensuring project sponsor/steering committee approval on all project changes affecting these elements. Recording of approved project changes on PPO

Participation in regular Project Management forums (internal and external) to ensure relevant knowledge and to give input into improvement of processes, templates, procedures relating to project management within the IS Division

Regular reporting on status of projects through project reports, project report back sessions, steering committee meetings, project management tools defined by Total, or other as defined from time to time,

Participation in all applicable project meetings to ensure understanding, context and continuity with regard to the project(s) being managed

Relationship Management

• To maintain contact and establish a healthy relationship with key stakeholders in business, such as project sponsors, project resources, divisional managers, MANCOM and IT leadership (local and Group), etc

• Facilitation and communication between all stakeholders in order to ensure understanding and effective delivery according to agreed scope

• Works well with suppliers to ensure good understanding and support of the environment, as required

HSEQ

• To ensure that risk management elements and identification of business-critical services/applications are incorporated into each project, with assistance from the Information Security Compliance Officer as applicable. This to include but not limited to POPIA elements, Cyber Security Risks, Group security rules, etc

• To ensure the HSEQ Compliancy is applied to each project as required and all safety files necessary completed timeously in order to prevent unnecessary project delays

• To develop policies, procedures, works instructions as applicable to the key job functions.

• To always work with the key values of the organisation being top of mind , i.e. Safety, Respect for each other, pioneer spirit, stand together, performance minded,

Maintains a safe work environment by following all relevant rules, standards and policies and actively seeks to know them and understand them

• To maintain strict confidentiality regarding information.

Candidate Profile

Ideally as IS Project Manager, you will possess the following:

Business or IS Degree / Project Management diploma / recognized qualification

3-5 years experience in IS Project Management particularly within a SAP environment. effectively communicate in a non-technical manner, problem solving ability and attention to detail, with a strong focus to deliver on SLA,s

Good understanding of TSA / oil industry business processes & application scopes within the IT landscape.

Key competencies include strong management, organizational and planning skills., strong communication skills, with the ability the effectively communicate in a non-technical manner, problem solving ability and attention to detail, with a strong focus to deliver on SLA,s agreed with the business and the ability to work under pressure.

Other Skills

• Risk management: experienced in identification, assessment and management of project risks
• Delivering results: ability to plan and organise self and work in order to achieve objectives and targets
• Project budgeting and reporting

Other

To be available for business continuity for defined, critical applications should they be required.

To act as a backup for key functions in the Competency Centre solutions analyst environment as and if required

Enhances department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.

Updates job knowledge by participating in educational opportunities; reading technical publications, identifying and attending relevant training and ensures these are requested as part of the annual employee performance review

Additional Information

TotalEnergies values diversity, promotes individual growth and offers equal opportunity careers.

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TotalEnergies is an equal opportunity employer and all applicants that meet the specified criteria will receive consideration for employment without discriminating unfairly on any arbitrary ground, including but not limited to race, gender, sex, ethnic or social origin, colour, sexual orientation, age, disability, religious conscience belief, political opinion, culture, language, marital status, or family responsibility.