Context & Environment

• Satisfying customer demands during peak seasons
• Dealing with other department`s demands
• Cylinder Management (On time Invoicing/credit note processing)
• Debtors managemeng
• COD customers management
• Petty cash
• Daily sales report
• Customer base: Customers, Internal Customers

Activities

Administration:

• Do approval requests
• Process requests on Optima (manage stock required for the depot (order and buy) eg Paper, water, other consumables)
• Verify and monitor accuracy of customer invoices processed and timelines are met
• Verify the accuracy of customer credit notes processed and ensure timelines are met
• Monitor Competitor processing/queries and return rates
• Delete unused Sales Orders and Post Goods Numbers
• Monitor and assist in following-up on overdue accounts and queries
• Responsible for petty cash control account balancing at all times
• Filing/Archiving.
• Assist in writing up of delivery notebooks should it be required
• Assist with completion and verification of MBR report

Reporting:

• Ensure weekly debtors report is available, monitor progress on overdue accounts
• Daily Sales report by 2pm daily

• Management:
• Motivate, lead and guide all staff under your control
• Train staff where necessary
• Carry out relief work in their absence of the Depot Manager and when required.
• Time management of all reporting staff
• Manage team`s performance by means of KPI, regular follow up meetings

Health, Safety , environment and quality :

• Be part of the daily, weekly and monthly Safety meetings.
• Report near misses.
• Manage systems/procedures, incidents reporting to company policies and relevant regulations.
• Adhere to all health and safety regulations
• Assist with upholding the ONE Maestro Integrated system with the Depot Manager and other staff

Candidate Profile

• Diploma in Accounting
• A minimum of 2 -3 years working experiencing in Accounting
• Knowledge of stock control and management gained in a petrochemical / LPG production or industrial environment
• A good knowledge of relevant legislation that impacts on LPG distribution and installations for example OHS-Act, HAZCHEM and relevant SABS regulations
• Excellent Knowledge of Industrial Relations
• Excellent Knowledge of SAP
• Intermediate to advanced level micro-soft office proficiency

Additional Information

• Depot Finance and Administration.
• Adhere to all company policies and procedures related to finance function.
• Monitor reporting staff`s performance

TotalEnergies values diversity, promotes individual growth and offers equal opportunity careers.

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Give your best to better energy and make the commitment with Total. With over 500-plus professions in 130 countries, we offer high safety and environmental standards, strong ethical values, an innovation culture and wide-ranging career development.

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