HR Coordinator
Job post no longer accepts applications
About you:
Join us. Unleash your energy within.
If you have world-class ambitions to reach the stars while keeping your feet on the ground, we're the team for you. We've created a new breed of company - future-focused with reimagined ambition across all disciplines within the energy sector.
We love people who know their own potential and are not afraid to use it. We know that together, we're far more than the sum of our parts. So, we celebrate people who want to grow and develop as we work together on some of the largest projects on the energy world stage.
Our purpose and beliefs:
As Kent, we're tackling the greatest challenge of our time - to bring our world the energy it needs in the most responsible way ever imagined.
It's the energy of every member of our team driven by our beliefs that is making this happen. Whatever our skill, our language, or our culture. These beliefs define and direct us every day to be the very best - for ourselves, our clients, our key stakeholders, the communities we operate in and the planet:
We PLAY BIG
We thrive on EMOTIONAL AGILITY
We are FANATICAL ABOUT PERFORMANCE
We are built on INFINITE THINKING
Read more about the Purpose, Beliefs and Guiding Principles that drive us: https://kentplc.com/who-we-are/purpose-beliefs
Our vision for Diversity, Inclusion and Belonging:
We recognise that diversity & inclusion are catalysts for success. We're heightening awareness on the benefits of people diversity, diversity of experiences and diversity of our perspectives. Creating a culture of inclusivity where all employees feel a sense of belonging.
Our combined energy is fueled by different nationalities, across 6 continents and 24 countries. Our commitment is to celebrate character - no matter what ethnic background, gender, age, religion, identity, or disability.
About the job:
Kent is looking for a HR Administrator to be based in Vienna.
The role of HR Administrator will ensure an efficient service is provided to the team, making sure that the delivery of tasks is always of an accurate and timely standard. The successful candidate will have a passion for being organised and for supporting the team by providing a forward-thinking HR Service to the business. If this sounds like the right role for you, we'd love to hear from you!
Skills & Responsibilities:
In addition to the responsibilities listed herein, the employee may be required to perform other ad-hoc tasks as needed or directed by the supervisor or management. These tasks will be within the reasonable scope of the employee's skills, capabilities, and role within the organization. The intent of this provision is to allow for flexibility and adaptability in meeting the dynamic needs of the organization, ensuring that operational requirements can be met efficiently. All such tasks will be assigned considering the employee's current workload and with respect to their professional development.
Your knowledge/skills, education, and experience:
Knowledge/ Qualification/ Training/ Certification:
Communication:
Behaviour/ Core Competencies:
HSSEQ:
The Employee shall observe the Health, Safety, Sustainability, Environment and Quality rules of the Company; it's clients and the governing authorities of the host country.
We are committed to our diverse and inclusive community - a place where we can all be ourselves, thrive and develop. From day one, we offer a range of family friendly, inclusive employment policies, flexible working arrangements, and employee networks to support staff from different backgrounds.
As an Equal Opportunities Employer, we value applications from all backgrounds, cultures, and abilities.
We're a disability-friendly employer and can make adjustments to support you to perform at your best during the recruitment process. Please contact us confidentially at recruitment.uk@kentplc.com to find out how we can support you.
Join us. Unleash your energy within.
If you have world-class ambitions to reach the stars while keeping your feet on the ground, we're the team for you. We've created a new breed of company - future-focused with reimagined ambition across all disciplines within the energy sector.
We love people who know their own potential and are not afraid to use it. We know that together, we're far more than the sum of our parts. So, we celebrate people who want to grow and develop as we work together on some of the largest projects on the energy world stage.
Our purpose and beliefs:
As Kent, we're tackling the greatest challenge of our time - to bring our world the energy it needs in the most responsible way ever imagined.
It's the energy of every member of our team driven by our beliefs that is making this happen. Whatever our skill, our language, or our culture. These beliefs define and direct us every day to be the very best - for ourselves, our clients, our key stakeholders, the communities we operate in and the planet:
We PLAY BIG
We thrive on EMOTIONAL AGILITY
We are FANATICAL ABOUT PERFORMANCE
We are built on INFINITE THINKING
Read more about the Purpose, Beliefs and Guiding Principles that drive us: https://kentplc.com/who-we-are/purpose-beliefs
Our vision for Diversity, Inclusion and Belonging:
We recognise that diversity & inclusion are catalysts for success. We're heightening awareness on the benefits of people diversity, diversity of experiences and diversity of our perspectives. Creating a culture of inclusivity where all employees feel a sense of belonging.
Our combined energy is fueled by different nationalities, across 6 continents and 24 countries. Our commitment is to celebrate character - no matter what ethnic background, gender, age, religion, identity, or disability.
About the job:
Kent is looking for a HR Administrator to be based in Vienna.
The role of HR Administrator will ensure an efficient service is provided to the team, making sure that the delivery of tasks is always of an accurate and timely standard. The successful candidate will have a passion for being organised and for supporting the team by providing a forward-thinking HR Service to the business. If this sounds like the right role for you, we'd love to hear from you!
Skills & Responsibilities:
- Creating, issuing and filing of Employment Contracts and Letters
- Employee Lifecycle administration
- Maintenance of People Data in the HR System
- Ensuring the timely and accurate input of monthly payroll information with support of the HR Advisor
- Compensation and Benefits Administration
- Requisition management in ATS
- Participating and supporting the implementation of HR Projects
- Drive to improve processes and procedures to ensure an effective and efficient HR Service is provided to the business
- Ensure adherence to Policies as appropriate
- Monthly reporting activities
- Managing the Employee HR & Recruitment Inbox
- Setting up Employee Inductions
- Maintenance of the HR Sharepoint
- Creating inclusive and creative job adverts, utilizing the gender decoder tool
- Liaising with hiring managers and candidates for interview availability and scheduling interviews
- Sending interview confirmations to candidates and being point of contact for rearranging etc.
- Advertising roles on the Kent careers site and external job boards
- Updating records on our ATS system and Recruitment trackers
In addition to the responsibilities listed herein, the employee may be required to perform other ad-hoc tasks as needed or directed by the supervisor or management. These tasks will be within the reasonable scope of the employee's skills, capabilities, and role within the organization. The intent of this provision is to allow for flexibility and adaptability in meeting the dynamic needs of the organization, ensuring that operational requirements can be met efficiently. All such tasks will be assigned considering the employee's current workload and with respect to their professional development.
Your knowledge/skills, education, and experience:
Knowledge/ Qualification/ Training/ Certification:
- Educated to degree level or similar
- Previous Administration experience
- Previous HR Administration experience advantageous
- Experience of Oracle HR Database advantageous
- Sharepoint experience advantageous
- Previous ATS experience advantageous
- Knowledge of LinkedIn advantageous
Communication:
- Excellent oral and written communication skills
Behaviour/ Core Competencies:
- Excellent organization skills and attention to detail
- Ability to work towards deadlines
- Excellent communication skills, written and verbal
- Numerical ability
- Ability to build relationships within the business
- Flexible in their approach and customer focused
- Ability to maintain confidentiality at all times with a strong understanding and adherence to GDPR (General Data Protection Regulations)
- It is essential that applicants must have the right to work in Europe. Whilst the ideal location is Vienna (Austria) we are looking for someone that has HR experience in European countries and understands the nuances across European markets.
HSSEQ:
The Employee shall observe the Health, Safety, Sustainability, Environment and Quality rules of the Company; it's clients and the governing authorities of the host country.
We are committed to our diverse and inclusive community - a place where we can all be ourselves, thrive and develop. From day one, we offer a range of family friendly, inclusive employment policies, flexible working arrangements, and employee networks to support staff from different backgrounds.
As an Equal Opportunities Employer, we value applications from all backgrounds, cultures, and abilities.
We're a disability-friendly employer and can make adjustments to support you to perform at your best during the recruitment process. Please contact us confidentially at recruitment.uk@kentplc.com to find out how we can support you.
JOB SUMMARY