Job Posting Title:
Senior Outreach Program Coordinator, Energy Management Program
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Hiring Department:
Energy Management and Innovation Center
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Exempt
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Earliest Start Date:
Immediately
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Position Duration:
Expected to Continue
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Location:
UT MAIN CAMPUS
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Job Details:
General Notes

Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world.

To learn more about the McCombs School of Business, please visit https://www.mccombs.utexas.edu/

The Kay Bailey Hutchison Energy Center (KBH) seeks to be the pre-eminent energy initiative at the intersection of energy, business, law, and policy. From Senator Kay Bailey Hutchison, Founding Member, "The focus of the center is education for our students and convening experts and leaders in the energy sector to explore the most pressing issues facing the energy industry today."

To learn more, please visit https://www.mccombs.utexas.edu/centers-and-initiatives/kbh-energy-center/

Purpose

The Senior Outreach Program Coordinator will advance the KBH Energy Center's mission by working with the Managing Director to develop and execute strategic programming for the Center's external outreach initiatives, including the Center's councils and industry engagement. This role will also be lead on all the Center's industry events and will work to maximize the student program experience in collaboration with our Student Program Coordinator.

Responsibilities

Program Management

• Manage all phases of council and industry-level program activities of KBH events: Annual Symposium, Council Meetings, Council Dinners, and Regional Events. This includes planning, coordinating, marketing, executing, and managing staff, vendors, and volunteers and coordinating arrangements for guests and VIPs.
• Other KBH annual events include conferences, trade expos, round tables, executive and advisory council meetings, career fairs, industry speakers, galas, symposiums, panels, and networking receptions.
• Oversee the procedural and fiscal management of program activities, including budgeting, managing registrations, negotiating all contracts, arranging facilities, and catering in accordance with UT policies.
• Work in collaboration with the Managing Director to evaluate and elevate existing events, as well as develop new, purposeful, and engaging programs.
• Recommend new policies and procedures for the improvement of program activities.

Constituent Relationships

• Lead the management, growth, and programming for the members of Advisory and Associate Advisory Councils.
• Manages existing and establish new corporate memberships, and sponsor relationships and engagement.
• Help build positive relations within the team and external parties through relationship management, engagement, and stewardship.
• Communicate with constituents within the energy management industry, UT Alumni to inform broad range of activities that serve the KBH Center.
• Develop strategic programming for networking and engagement.

Required Qualifications

• Demonstrated success in a customer service environment and the ability to communicate effective relationship management
• Effective communication skills and ability to work independently as well as collaborate in a team-oriented environment
• Previous success managing multiple projects, assessing work priorities, and as well as regular ability to meet deadlines.
• Demonstrated proficiency in organizing and recording data.
• Proficiency with software, especially MS Word, Excel, and Outlook and comfort in learning new technologies
• Bachelor's degree and five years of experience coordinating or administering a program; or three years with a Master's degree.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Bachelor's degree in Communications or Business.
• More than the required relevant experience.
• Experienced with building professional relationships with members, donors, sponsors and/or other external stakeholders through outreach, recruitment, development, or other forms of engagement.
• Prior experience with event planning and coordinating events mentioned above: conferences, trade expos, round tables, executive and council meetings, career fairs, industry speakers, galas, symposiums, panels, and networking receptions, etc.
• Experience with University of Texas policies, procedures, and administrative systems.

Salary Range

$55,000- $60,000 + depending on qualifications

Working Conditions

• Works in standard office conditions, in a shared office environment with repetitive use of a keyboard at a workstation.
• Some evening and weekend hours may be required during peak periods and special events.
• Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.
• This is an Austin, TX-based position

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.