Contracts & Procurement Lead
About you:
Join us. Unleash your energy within.
If you have world-class ambitions to reach the stars while keeping your feet on the ground, we're the team for you. We've created a new breed of company - future-focused with reimagined ambition across all disciplines within the energy sector.
We love people who know their own potential and are not afraid to use it. We know that together, we're far more than the sum of our parts. So, we celebrate people who want to grow and develop as we work together on some of the largest projects on the energy world stage.
Our purpose and beliefs:
As Kent, we're tackling the greatest challenge of our time - to bring our world the energy it needs in the most responsible way ever imagined.
It's the energy of every member of our team driven by our beliefs that is making this happen. Whatever our skill, our language, or our culture. These beliefs define and direct us every day to be the very best - for ourselves, our clients, our key stakeholders, the communities we operate in and the planet:
We PLAY BIG
We thrive on EMOTIONAL AGILITY
We are FANATICAL ABOUT PERFORMANCE
We are built on INFINITE THINKING
Read more about the Purpose, Beliefs and Guiding Principles that drive us: https://kentplc.com/who-we-are/purpose-beliefs
Our vision for Diversity, Inclusion and Belonging:
We recognise that diversity & inclusion are catalysts for success. We're heightening awareness on the benefits of people diversity, diversity of experiences and diversity of our perspectives. Creating a culture of inclusivity where all employees feel a sense of belonging.
Our combined energy is fuelled by different nationalities, across 6 continents and 24 countries. Our commitment is to celebrate character - no matter what ethnic background, gender, age, religion, identity, or disability.
About the job:
Working in the PMC Project Management Team for a portfolio of Energy Transition Projects to be based in Vienna, Austria.
The Contracts and Procurement Lead manages and supports Contracts and Procurement personnel and their associated activities to execute the work in a manner that achieves the objectives of the Project Execution Strategy, Contracts and Subcontracts Execution Plan and the Project Procurement and Materials Plan.
Skills & Responsibilities:
• Champion the Project Safety culture, through behaviours and engagement activities.
• Complies with Company policies and objectives, Contracts and Procurement work processes.
• Creates and implements a Project Procurement and Materials Plan to support the Project Execution Plan.
• Prepares and maintains the Project approved Vendors List.
• Ensures Contracts and Procurement documents and data are maintained in accordance with the Project records retention and OMV handover requirements.
• Conducts Project Contracts and Procurement Review meetings to review status and provide guidance to Contracts and Procurement functions.
• Provides Contracts and Procurement status reports to Project Management, as required.
• Ensures Contractor, Subcontractor, Vendor and Supplier Performance Evaluations are carried out.
• Prepares the Contracts and Subcontracts Execution Plan in support of the Project Execution Plan and develops a set of Project specific Contracts and Subcontracts Administration Procedures.
• Review Contracts with OMV Legal function to determine insurances, liens, taxes, bonding, consequential damages and Confidentiality Agreements and formulate specific Contract conditions.
• Assess the commercial risk profile for the Project and develop a commercial Contracting and Subcontracting strategy that mitigates risks to OMV during Project execution.
• Review the "As Bid" work hour estimates against the Project scope of work.
• Secure Contractor and Subcontractor insurance certificates, bonds and guarantees and other post award compliance documents.
• Administer Contracts and Subcontracts, maintaining all requisite Contract records.
• Coordinate regular meetings with FEED/EPC Contractor(s) and Subcontractors to review items such as HSSE, Project progress, Quality, Project Coordination and any areas of concern.
• Coordinate communication between Contractors, Subcontractors, the PMT and OMV.
• Verify progress completion has been checked and approved by the Project, review invoices for commercial compliance with the Contract and route to the PMT for approval and payment.
In addition to the responsibilities listed herein, the employee may be required to perform other ad-hoc tasks as needed or directed by the supervisor or management. These tasks will be within the reasonable scope of the employee's skills, capabilities, and role within the organization. The intent of this provision is to allow for flexibility and adaptability in meeting the dynamic needs of the organization, ensuring that operational requirements can be met efficiently. All such tasks will be assigned considering the employee's current workload and with respect to their professional development.
Your knowledge/skills, education, and experience:
• Relevant experience in Project Management activities, Project Contract Administration, Procurement, Communication and Contracting writing skills including sufficient related Contract activities for large petrochemical or heavy technology industries.
• Excellent knowledge of various contracting types and strategies related to Project execution, and knowledge of claims causes and preventive actions.
• Able to work within a defined role with limited supervision.
• Able to make decisions and solve problems related to a specific discipline/field.
• Responsible for own work product with minimal guidance and oversight from immediate supervisor
• Establishes credibility with peers and supervisors and makes good use of their time.
• Exercises judgment in making decisions; knows when to seek advice.
Knowledge/ Qualification/ Training/ Certification:
• Demonstrated experience in working in an Oil and Gas or Energy Company in Contracts and Procurement management role.
• Thorough understanding of Project Management and Contracts and Procurement concepts including: - familiarity with various types of Oil and Gas, and Energy Sectors Contracting models.
• Knowledgeable of Supply Chain Management and Project drivers.
• Ability to develop positive relationships with a diverse range of disciplines in a FEED/EPCM Project Execution setting.
• Strong work ethic, ability to prioritize competing tasks.
Communication:
• Excellent oral and written communication skills.
• Professional communication skills -Able to communicate with peers, customers, and vendors.
Behaviour/ Core Competencies:
• Team player.
HSSEQ:
The Employee shall observe the Health, Safety, Sustainability, Environment and Quality rules of the Company; it's clients and the governing authorities of the host country.
We are committed to our diverse and inclusive community - a place where we can all be ourselves, thrive and develop. From day one, we offer a range of family friendly, inclusive employment policies, flexible working arrangements, and employee networks to support staff from different backgrounds.
As an Equal Opportunities Employer, we value applications from all backgrounds, cultures, and abilities.
We're a disability-friendly employer and can make adjustments to support you to perform at your best during the recruitment process. Please contact us confidentially at recruitment.uk@kentplc.com to find out how we can support you.
Join us. Unleash your energy within.
If you have world-class ambitions to reach the stars while keeping your feet on the ground, we're the team for you. We've created a new breed of company - future-focused with reimagined ambition across all disciplines within the energy sector.
We love people who know their own potential and are not afraid to use it. We know that together, we're far more than the sum of our parts. So, we celebrate people who want to grow and develop as we work together on some of the largest projects on the energy world stage.
Our purpose and beliefs:
As Kent, we're tackling the greatest challenge of our time - to bring our world the energy it needs in the most responsible way ever imagined.
It's the energy of every member of our team driven by our beliefs that is making this happen. Whatever our skill, our language, or our culture. These beliefs define and direct us every day to be the very best - for ourselves, our clients, our key stakeholders, the communities we operate in and the planet:
We PLAY BIG
We thrive on EMOTIONAL AGILITY
We are FANATICAL ABOUT PERFORMANCE
We are built on INFINITE THINKING
Read more about the Purpose, Beliefs and Guiding Principles that drive us: https://kentplc.com/who-we-are/purpose-beliefs
Our vision for Diversity, Inclusion and Belonging:
We recognise that diversity & inclusion are catalysts for success. We're heightening awareness on the benefits of people diversity, diversity of experiences and diversity of our perspectives. Creating a culture of inclusivity where all employees feel a sense of belonging.
Our combined energy is fuelled by different nationalities, across 6 continents and 24 countries. Our commitment is to celebrate character - no matter what ethnic background, gender, age, religion, identity, or disability.
About the job:
Working in the PMC Project Management Team for a portfolio of Energy Transition Projects to be based in Vienna, Austria.
The Contracts and Procurement Lead manages and supports Contracts and Procurement personnel and their associated activities to execute the work in a manner that achieves the objectives of the Project Execution Strategy, Contracts and Subcontracts Execution Plan and the Project Procurement and Materials Plan.
Skills & Responsibilities:
• Champion the Project Safety culture, through behaviours and engagement activities.
• Complies with Company policies and objectives, Contracts and Procurement work processes.
• Creates and implements a Project Procurement and Materials Plan to support the Project Execution Plan.
• Prepares and maintains the Project approved Vendors List.
• Ensures Contracts and Procurement documents and data are maintained in accordance with the Project records retention and OMV handover requirements.
• Conducts Project Contracts and Procurement Review meetings to review status and provide guidance to Contracts and Procurement functions.
• Provides Contracts and Procurement status reports to Project Management, as required.
• Ensures Contractor, Subcontractor, Vendor and Supplier Performance Evaluations are carried out.
• Prepares the Contracts and Subcontracts Execution Plan in support of the Project Execution Plan and develops a set of Project specific Contracts and Subcontracts Administration Procedures.
• Review Contracts with OMV Legal function to determine insurances, liens, taxes, bonding, consequential damages and Confidentiality Agreements and formulate specific Contract conditions.
• Assess the commercial risk profile for the Project and develop a commercial Contracting and Subcontracting strategy that mitigates risks to OMV during Project execution.
• Review the "As Bid" work hour estimates against the Project scope of work.
• Secure Contractor and Subcontractor insurance certificates, bonds and guarantees and other post award compliance documents.
• Administer Contracts and Subcontracts, maintaining all requisite Contract records.
• Coordinate regular meetings with FEED/EPC Contractor(s) and Subcontractors to review items such as HSSE, Project progress, Quality, Project Coordination and any areas of concern.
• Coordinate communication between Contractors, Subcontractors, the PMT and OMV.
• Verify progress completion has been checked and approved by the Project, review invoices for commercial compliance with the Contract and route to the PMT for approval and payment.
In addition to the responsibilities listed herein, the employee may be required to perform other ad-hoc tasks as needed or directed by the supervisor or management. These tasks will be within the reasonable scope of the employee's skills, capabilities, and role within the organization. The intent of this provision is to allow for flexibility and adaptability in meeting the dynamic needs of the organization, ensuring that operational requirements can be met efficiently. All such tasks will be assigned considering the employee's current workload and with respect to their professional development.
Your knowledge/skills, education, and experience:
• Relevant experience in Project Management activities, Project Contract Administration, Procurement, Communication and Contracting writing skills including sufficient related Contract activities for large petrochemical or heavy technology industries.
• Excellent knowledge of various contracting types and strategies related to Project execution, and knowledge of claims causes and preventive actions.
• Able to work within a defined role with limited supervision.
• Able to make decisions and solve problems related to a specific discipline/field.
• Responsible for own work product with minimal guidance and oversight from immediate supervisor
• Establishes credibility with peers and supervisors and makes good use of their time.
• Exercises judgment in making decisions; knows when to seek advice.
Knowledge/ Qualification/ Training/ Certification:
• Demonstrated experience in working in an Oil and Gas or Energy Company in Contracts and Procurement management role.
• Thorough understanding of Project Management and Contracts and Procurement concepts including: - familiarity with various types of Oil and Gas, and Energy Sectors Contracting models.
• Knowledgeable of Supply Chain Management and Project drivers.
• Ability to develop positive relationships with a diverse range of disciplines in a FEED/EPCM Project Execution setting.
• Strong work ethic, ability to prioritize competing tasks.
Communication:
• Excellent oral and written communication skills.
• Professional communication skills -Able to communicate with peers, customers, and vendors.
Behaviour/ Core Competencies:
• Team player.
HSSEQ:
The Employee shall observe the Health, Safety, Sustainability, Environment and Quality rules of the Company; it's clients and the governing authorities of the host country.
We are committed to our diverse and inclusive community - a place where we can all be ourselves, thrive and develop. From day one, we offer a range of family friendly, inclusive employment policies, flexible working arrangements, and employee networks to support staff from different backgrounds.
As an Equal Opportunities Employer, we value applications from all backgrounds, cultures, and abilities.
We're a disability-friendly employer and can make adjustments to support you to perform at your best during the recruitment process. Please contact us confidentially at recruitment.uk@kentplc.com to find out how we can support you.