Job Overview

Provide excellent customer service skills and maintain a professional attitude while handling all incoming calls, receiving clients, visitors and vendors. Also, assist with general office administrative functions.

Responsibilities:

• Manage order requests in JDE systems for supply chain operations.
• Coordinate events and handle conference room bookings.
• Support overall facility operations to ensure smooth functionality.
• Provide administrative assistance and coordinate with contractors and vendors.
• Oversee card access systems, including issuing access cards to employees and contractors.
• Prepare and submit reports related to the department.
• Offer leadership support by managing calendars and scheduling meetings for management and assist with confidential tasks.
• Collaborate with the supervisor on office requirements and liaise with facility service providers such as janitorial, coffee services, and printers.
• Perform receptionist duties.

Skills:

• Professional attitude with a strong customer service awareness and focus.
• Excellent verbal and written communication skills and ability to follow instructions.
• Able to work and interact with all levels of personnel.
• Strong organization and time-management skills.
• Proficient typing and word processing skills.
• General computer knowledge.
• The physical ability to immediately respond to emergency situations.

Qualifications:

• University Degree/Diploma or equivalent with 2-4 years related experience
• Prior receptionist and/or customer service-related experience is preferred
• Knowledge of SAP would be beneficial

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