Procurement and Contracts Analyst
Airswift is looking for a Procurement and Contracts Analyst in Guyana - Local candidates only
1.1 Responsible for contracting services and material, locally and globally, as a part of Procurement Teams with the focus of creating a competitive, transparent and sustainable procurement environment, aiming to achieve Supply Chain and corporate goals.
2 Core Responsibilities
2.1 Assure identification and sustainable solving of gaps and inefficiencies on the requests for material acquisition and services contracting through close interaction with Procurement internal clients.
2.2 Implement systematic development of new suppliers by executing proper procurement policies and routines for each procurement category.
2.3 Increase the framework agreements coverage on annual spend by continuously performing critical analysis on the procurement demands, aiming to bundle procurement volumes and to develop more efficient alternatives of supply.
2.4 Create assertive strategies for properly mapping and evaluating the supply market, aiming to select efficiently the suppliers to be nominated on each demand of the procurement categories under her/his responsibility. Implement analysis based on a macro view of the supply market, defining evaluation criteria for properly select and contract assertive and qualified suppliers.
2.5 Create efficient contracting models for each procurement category under her/his responsibility, strongly considering inputs from requesters and internal stakeholders aiming to minimize risks, optimize operational efficiency and reduce costs.
2.6 On the RFx processes (which covers RFI -Request for Information, RFQ -Request for Quotation and RFP -Request for Proposal), support the alignment with requests and stakeholders concerning all technical specifications and data needed to the assertiveness of proposals and offers to be requested on the supply market. Request, interact and properly consider on her/his evaluation all relevant procurement key data, such as time schedules, budgets, measurement, and payment conditions, KPIs, SLAs, 'bonus / malus', responsibility among the involved parties, attending of needed legislation or specific regulatory requirements, liabilities, penalties, termination clauses, pre qualification needs, vendor master evaluation requirements, among other contractual needs.
2.7 Elaborate or adjust existing contract drafts and include them as part of the RFx processes (which covers RFI- Request for Information, RFQ- Request For Quotation and RFP- Request For Proposal).
2.8 Create consistent and assertive strategies to address the supply market, always aligned with requesters and internal stakeholders, aiming to raise the assertiveness of the bidding process.
2.9 Properly equalize received offers and proposals, interacting with requesters and internal stakeholders for simulating and validating scenarios. Support the creation of assertive strategies for negotiating and contracting procurementcategories.
2.10 Formalize the contracting of suppliers by purchase order creations and/or contract signing, coordinating respective needed approval processes.
2.11 Proactively search for continuous enhancement of own capabilities through training close performance monitoring and requestof coachingon daily routineactivities.
2.12 Perform contract and commercial negotiations of material acquisition and service contracting, aiming to promote operation efficiency enhancement and cost reductions for company
2.13 Participation of commercial negotiations of material acquisition and service contracting, aiming to promote operation efficiency enhancement and cost reductions for company
2.14 Contribute for operational efficiency enhancement and cost reductions by monitoring, evaluating, and implementing corrective actions on the performance of contracted service and material providers.
2.15 Evaluate and react to proper KPIs, implementing the needed improvements on its scope of work, based in a result driven mentality, aiming continuous improvement of and Team own results. 2.16 Attend the expectations of Management and internal clients for the SCM by creating and implementing tactical plans to generate efficient results to the Procurement Team.
2.17 Ensure expected levels of own individual performance and overall transparence on his/her Procurement Processes.
2.18 Interface, create strong cooperation and networking with stakeholders inside company
2.19 Contribute to an efficient and sustainable commercial relationship with supply market.
3 HSSE Requirements and Code of Conduct
3.1 HSSE: Act in compliance with the corporate HSSE Management System Policy, the company Life Saving Rules, and the policies, guides, process standards and work instructions available in the Integrated Management System (IMS). Act to promote the preservation of the environment, the health and occupational safety (personnel and their team), the safety of processes, and the preservation of assets in their scale of responsibility.
3.2 Ethics and Compliance: In compliance with the Code of Business Conduct and Ethics, as well as with company Group Ethics and Compliance Policies and Local Procedures, their respective forms, online and live mandatory trainings is committed to comply with all applicable laws, regulations and obligations and act in accordance with the highest ethical standards and with company values.
3.3 Emergency Plan: As per indication on the Training Matrix, Emergency Management Guide and Offshore Emergency Management, available in the Integrated Management System (IMS).
4 Financial and Operational Dimensions / Impact and Decision-making Authority
4.1 Complies with Authorization Matrix Procedure, available in the Integrated Management System (IMS).
5 Work Relationships
5.1 As per indication on the Organizational Chart, provided by the company.
6 Job Challenges and Problem Solving
6.1 Continuously improving the relationship of the Procurement Team with Internal Stakeholders, even with the significant amount of transactions and diversity of Stakeholders.
6.2 Attend the priorities of the internal clients, even with the significant amount of transactions and diversity of Stakeholders.
6.3 Develop market knowledge of need suppling sources, even with the significant diversity nature of the technical demands of procurement scope.
6.4 Results driven orientation on the procurement activities, even with the limitations on resources capabilities and availability of process tools, such as systems.
6.5 To support commercial negotiations for the acquisition of material and the contracting of services, with the objective of promoting the improvement of operational efficiency and cost reduction
7 Qualifications & Experience
7.1 Educational Qualification: Complies with the Qualification matrix
7.2 Certifications: Project management and Supply Chain Management certifications preferable. Lean six sigma, TCO knowledge, Negotiation abilities, and similar are also desirable.
7.3 Trainings: Complies with the Training Matrix and Regulatory and Required by company Training Management Procedure, available in the Integrated Management System (IMS).
7.4 Relevant Experience: professional experience on procurement activities in large scale oil and gas or transformation industries is preferable. Including but not limited to material and services acquisitions and contracts management and negotiation.
7.5 Key Behaviors: Complies with the Job Competence Model, provided by the T&D&P team.
7.6 Languages: Fluent English is mandatory.
7.7 Software: Microsoft Office suite (PowerPoint, Excel, Word etc.), Power Bi and ERP.
8 Working Conditions
8.1 Complies as a highest importance and priority with safety, security, protection of environment and occupational health conditions for the job position.
1.1 Responsible for contracting services and material, locally and globally, as a part of Procurement Teams with the focus of creating a competitive, transparent and sustainable procurement environment, aiming to achieve Supply Chain and corporate goals.
2 Core Responsibilities
2.1 Assure identification and sustainable solving of gaps and inefficiencies on the requests for material acquisition and services contracting through close interaction with Procurement internal clients.
2.2 Implement systematic development of new suppliers by executing proper procurement policies and routines for each procurement category.
2.3 Increase the framework agreements coverage on annual spend by continuously performing critical analysis on the procurement demands, aiming to bundle procurement volumes and to develop more efficient alternatives of supply.
2.4 Create assertive strategies for properly mapping and evaluating the supply market, aiming to select efficiently the suppliers to be nominated on each demand of the procurement categories under her/his responsibility. Implement analysis based on a macro view of the supply market, defining evaluation criteria for properly select and contract assertive and qualified suppliers.
2.5 Create efficient contracting models for each procurement category under her/his responsibility, strongly considering inputs from requesters and internal stakeholders aiming to minimize risks, optimize operational efficiency and reduce costs.
2.6 On the RFx processes (which covers RFI -Request for Information, RFQ -Request for Quotation and RFP -Request for Proposal), support the alignment with requests and stakeholders concerning all technical specifications and data needed to the assertiveness of proposals and offers to be requested on the supply market. Request, interact and properly consider on her/his evaluation all relevant procurement key data, such as time schedules, budgets, measurement, and payment conditions, KPIs, SLAs, 'bonus / malus', responsibility among the involved parties, attending of needed legislation or specific regulatory requirements, liabilities, penalties, termination clauses, pre qualification needs, vendor master evaluation requirements, among other contractual needs.
2.7 Elaborate or adjust existing contract drafts and include them as part of the RFx processes (which covers RFI- Request for Information, RFQ- Request For Quotation and RFP- Request For Proposal).
2.8 Create consistent and assertive strategies to address the supply market, always aligned with requesters and internal stakeholders, aiming to raise the assertiveness of the bidding process.
2.9 Properly equalize received offers and proposals, interacting with requesters and internal stakeholders for simulating and validating scenarios. Support the creation of assertive strategies for negotiating and contracting procurementcategories.
2.10 Formalize the contracting of suppliers by purchase order creations and/or contract signing, coordinating respective needed approval processes.
2.11 Proactively search for continuous enhancement of own capabilities through training close performance monitoring and requestof coachingon daily routineactivities.
2.12 Perform contract and commercial negotiations of material acquisition and service contracting, aiming to promote operation efficiency enhancement and cost reductions for company
2.13 Participation of commercial negotiations of material acquisition and service contracting, aiming to promote operation efficiency enhancement and cost reductions for company
2.14 Contribute for operational efficiency enhancement and cost reductions by monitoring, evaluating, and implementing corrective actions on the performance of contracted service and material providers.
2.15 Evaluate and react to proper KPIs, implementing the needed improvements on its scope of work, based in a result driven mentality, aiming continuous improvement of and Team own results. 2.16 Attend the expectations of Management and internal clients for the SCM by creating and implementing tactical plans to generate efficient results to the Procurement Team.
2.17 Ensure expected levels of own individual performance and overall transparence on his/her Procurement Processes.
2.18 Interface, create strong cooperation and networking with stakeholders inside company
2.19 Contribute to an efficient and sustainable commercial relationship with supply market.
3 HSSE Requirements and Code of Conduct
3.1 HSSE: Act in compliance with the corporate HSSE Management System Policy, the company Life Saving Rules, and the policies, guides, process standards and work instructions available in the Integrated Management System (IMS). Act to promote the preservation of the environment, the health and occupational safety (personnel and their team), the safety of processes, and the preservation of assets in their scale of responsibility.
3.2 Ethics and Compliance: In compliance with the Code of Business Conduct and Ethics, as well as with company Group Ethics and Compliance Policies and Local Procedures, their respective forms, online and live mandatory trainings is committed to comply with all applicable laws, regulations and obligations and act in accordance with the highest ethical standards and with company values.
3.3 Emergency Plan: As per indication on the Training Matrix, Emergency Management Guide and Offshore Emergency Management, available in the Integrated Management System (IMS).
4 Financial and Operational Dimensions / Impact and Decision-making Authority
4.1 Complies with Authorization Matrix Procedure, available in the Integrated Management System (IMS).
5 Work Relationships
5.1 As per indication on the Organizational Chart, provided by the company.
6 Job Challenges and Problem Solving
6.1 Continuously improving the relationship of the Procurement Team with Internal Stakeholders, even with the significant amount of transactions and diversity of Stakeholders.
6.2 Attend the priorities of the internal clients, even with the significant amount of transactions and diversity of Stakeholders.
6.3 Develop market knowledge of need suppling sources, even with the significant diversity nature of the technical demands of procurement scope.
6.4 Results driven orientation on the procurement activities, even with the limitations on resources capabilities and availability of process tools, such as systems.
6.5 To support commercial negotiations for the acquisition of material and the contracting of services, with the objective of promoting the improvement of operational efficiency and cost reduction
7 Qualifications & Experience
7.1 Educational Qualification: Complies with the Qualification matrix
7.2 Certifications: Project management and Supply Chain Management certifications preferable. Lean six sigma, TCO knowledge, Negotiation abilities, and similar are also desirable.
7.3 Trainings: Complies with the Training Matrix and Regulatory and Required by company Training Management Procedure, available in the Integrated Management System (IMS).
7.4 Relevant Experience: professional experience on procurement activities in large scale oil and gas or transformation industries is preferable. Including but not limited to material and services acquisitions and contracts management and negotiation.
7.5 Key Behaviors: Complies with the Job Competence Model, provided by the T&D&P team.
7.6 Languages: Fluent English is mandatory.
7.7 Software: Microsoft Office suite (PowerPoint, Excel, Word etc.), Power Bi and ERP.
8 Working Conditions
8.1 Complies as a highest importance and priority with safety, security, protection of environment and occupational health conditions for the job position.