Project Control Assistant

Location: The Hague, NL
Contract duration: 1 year, with possibility of extension
Recruitment Partner: Airswift
Recruiter: Vitória Hungaro

Keywords: Oil and gas, Project Reporting, Project Administration, Project Controls, Expediting, Document Control, HSE, Material Control, Reporting, Data Management, Project Control

Our Company
We are currently recruiting for a Project Control Assistant to be placedin The Hague, NL on a 1-year contract, with possibility of extension.

Responsibilities

• Jobholder performs all activities, considering the highest level of Safety and Health, protecting the Environment and reporting any HSE anomalies.
• Document Expediting (Internal & External) for all project purchased items as well as engineering documentation
• Performs interface management between CPD, Project Control & IDG concerning documentation
• Vendor documentation expediting until final status approved: Pro-active expediting per email or telephone of suppliers ensuring rapid flow of documents as per purchase order, Pro-actively expediting engineers verbally or per email ensuring review of vendor documents as per DUET procedure
• Support to the Development & Engineering Department activities as and when required including the Project Controller, Engineering team and QC Engineer (e.g. compilation of small vendor document packages, HAZOP reports)
• Identifies and uses innovative approaches to issues, adding substantial value through own ideas, proposals and always acts in the best interest of TEPNL.
• Material Control
• Support the Project Leaders to monitor and control the procurement process for all MSRs managed by DEP.
• Keep the Material Delivery List (MDL) updated which includes every key date of the procurement process for all items managed by DEP
• Work in close relationship with Contracts and Procurement Department (CPD) to fulfill purchase requests
• Work in close relationship with DEP Quality Section to plan and monitor inspections and FATs
• In collaboration with Project Leaders, expedite (if necessary) to get items procured in time
• Create purchase requisitions for materials and services in SAP
• MSR/Sciforma Administrator
• Provides Modification & Study Requests and Projects administration.
• Follow-up of the Modification & Study Requests and Projects execution in accordance with department procedures.
• Maintain the Modification & Study Requests control tool data base, including implementation of changes.
• Co-ordinate with engineering and document control sections the Modification & Study Requests and Projects' status.
• Assistance to engineers/supervisors/superintendents with all required information for their Modification & Study Requests.
• Referencing of Cost estimates, Approved for construction packages and Handover certificates etc.
• Assist in the coordination of closure of Modification & Study Requests and Projects with engineering & construction sections.
• Give access to new users.
• Train/assist new and existing users.
• Develop and update procurement procedures if required.
• Assist with the closure of MSRs & Projects.
• Promote innovation and costs reduction initiative.
• Accountable for the material control of all MSRs managed by DEP
• Accountable for correct and frequent reporting about material control
• Accountable for reliable, accurate and consistent data management
• Ensure optimal use of the various software for (technical) data management.
• Contribute to achieve TEPNL and department HSE objectives. Report anomalies and any HSE events.
• Report any incident when witnessed (HiPo, injuries, spill...).
• Contribute to the implementation of corrective actions when required/requested.

Skills / Qualifications

• Sound knowledge of various software including planning and scheduling software (Primavera, MS Project), management software (Excel, Word, PowerPoint, SAP, Sciforma), excellent office suite skills.
• Experience with expediting and project control.
• Good technical and practical English.
• Clear communication skills.
• Proven competence to participate in multi-skilled team, proven ability to deliver in a multi-cultural environment with integrated teams.
• Must be pro-active in collecting reliable data, well organized in reports co-ordination, able to cope with deadlines, accurate and good insight in figures and analytical skills.

The next step
We have an exceptional team in place, and we are pleased to be able to appoint a further person to our growing business. We are aware that you may not 'tick all the boxes', but if you believe you can genuinely offer some valuable skills and experience to our business, please in the first instance contact our recruitment partner Airswift.