Procurement Department Secretary

Location: Kingston Upon Thames, UK
Schedule: Hybrid (3 days at the office)
Contract: 12 months

Main Responsibilities:

• Assisting with settling-in arrangements for new staff (floor plan, IT needs, induction within dept. etc.);
• Liaising with HR with regards to department travel and accommodation needs, taxi bookings etc.;
• Expenses;
• Coordination of timesheet authorisations on a weekly basis;
• Maintaining stationary needs for the department;
• Delegated duties for SAP authorisations;
• Assistance with maintenance of the Document Management System;
• Liaising with HR and Managers for day-to-day issues (completion and processing of HR forms etc.);
• Updating reports and the in-house bidding system;
• Submitting pre-qualifications; and
• Producing flowcharts using Visio.

The next step
We have an exceptional team in place, and we are pleased to be able to appoint a further person to our growing business. We are aware that you may not 'tick all the boxes', but if you believe you can genuinely offer some valuable skills and experience to our business, please in the first instance send your most updated CV to Ariane.lima@airswift.com